Job ID: S-U-3691 - Administrator / Exams Officer

We put wellbeing first by giving our teams more time to rechargeJob Title: Administrator / Exams Officer Location: Dibden Park School, Southampton SO45 5TDHours: 40 hours per week | Monday–Friday | 8.30am -4.30pmSalary: £23,638 per annum (not pro rata)Contract: Permanent | Term Time OnlyStart: September 2026UK applicants only – no sponsorship availableAbout the RoleAre you an organised, people‑focused professional who thrives in a busy school environment? Dibden Park School is looking for a confident and proactive Administrator & Exams Officer to become the welcoming face of our school and a vital part of our administrative team.This is a fantastic opportunity for someone who enjoys variety, takes pride in high‑quality communication, and wants to play a key role in supporting pupils, staff, and visitors every day.As our Administrator & Exams Officer, you will be the first point of contact for all visitors and callers, ensuring a warm, professional, and efficient reception service. Alongside this, you’ll provide high‑quality administrative support across the school and take responsibility for the coordination and smooth running of examinations.You’ll be trusted to handle sensitive information, manage key school systems, and support the Head Teacher with PA duties — all while keeping our reception area running like clockwork.What you will be doingProvide a warm, professional reception service, welcoming visitors, managing enquiries, and ensuring safeguarding procedures are followed.Handle all incoming communication — calls, emails, and post — ensuring information is processed accurately, promptly, and with discretion.Maintain and update school systems and records (including admissions, iSAMS, DfE forms), ensuring data accuracy and compliance with deadlines.Lead on the organisation, administration, and delivery of internal and external examinations as the school’s Exams Officer.Provide high‑quality administrative and PA support to the Head Teacher and wider school team.Manage office operations including stationery orders, photocopier checks, deliveries, outgoing post, and maintaining a tidy, professional reception area.Support school activities by assisting with the booking and administration of off‑site visits and events.Set up and maintain confidential pupil files in line with Data Protection requirements, ensuring secure and compliant information handling.What we’re looking forWarm, professional, and confident in dealing with a wide range of peopleHighly organised with excellent attention to detailAble to handle sensitive information with discretionComfortable using IT systems and learning new softwareCalm under pressure and adaptable to changing prioritiesCommitted to safeguarding and promoting the welfare of children and young peopleDriving licence is required Must be prepared to undertaken mandatory off site training that will require some travel.About UsDibden Park School is a brand-new independent specialist school in Southampton, supporting pupils with SEMH needs, communication difficulties, and associated complex behaviours. The school provides a safe, nurturing, and inclusive environment where small classes and personalised support help every pupil thrive academically, socially, and emotionally. Our broad and purposeful curriculum combines formal learning with life skills and enrichment activities to develop confidence, independence, and resilience. Pupils benefit from staff who understand their individual needs and remove barriers to engagement. Working closely with families, the school fosters strong relationships and a supportive community. Dibden Park empowers every pupil to achieve